May 2021 – Parish Council Update

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Facilities

  • Church
    • Working on plans for roof replacement with the Development Committee
  • School
    • Working with MSA and Finance Committee on development a better cost estimate for adding Air Conditioning to the school building
    • Preparing summer maintenance plans – No major renovation just a deep clean this summer to get ready for next school year
  • Campus
    • Had a facilities audit conducted on all 5 buildings by Smart Church Solutions. Results should be back in a few weeks and will be published on the OSSP website.
      • In addition to areas, we need to improve on and any preventative maintenance, the audit will provide us a facilities equipment inventory that we can use for life cycle management and planning which will all be stored in our new Facilities Management Software (see page 2 for more information).
    • We are currently conducting a Facilities Customer Satisfaction Survey to see how things stand and what improvements we can make in Facilities for the coming year – https://forms.gle/mnzUVsik8v3HFhD48
    • Working with masons to determine long term plans for masonry and concrete work around the campus
    • Completed the annual campus clean-up and mulching.

Communications

  • Working on a major website update for this summer
  • Working on Beacons of Light email

Technology

  • Through Auxiliary Funds we will be replacing all the SmartBoards in the school building with new Interactive Displays from ViewSonic. Timing is TBD due to the supply issues related to COVID.
  • Completed the technology inventory with staff and working on updates
  • Preparing to onboard new STEAM Instructional Specialist with Technology this summer
  • Working on updated technology plan
    • Currently reviewing Teacher Survey last month to gather data
    • Working with our partners at DCTS on replacement plan/timeline for all technology-related items
  • Livestream – Investigating audio issue this past weekend. The mixer in the choir area is defective and we are waiting on a replacement. This could be contributing to some of the issue.
  • Completed work on the new Nativity Status Page https://status.nativity-cincinnati.org

Special Projects

  • Due to Sycamore not returning next year we are working to become a School Food Authority (SFA) to ensure we can keep the National School Lunch Program (NSLP). We will be sending out a Request for Proposals (RFP) to select a vendor following the guidelines from the Ohio Department of Education
  • Working with Dave and Fr. Tom on plans for the EANS funds. Gathering information and quotes so we are ready to sign quotes when the money arrives.
  • The Festival is a go for Labor Day weekend. It will only be Friday & Saturday, flyer went home Tuesday, will be emailed out on Thursday.
  • Working on the setup of new Facilities Management Software. This software will replace the current help ticket system, inventory/life cycle management system (for facilities & technology) as well as provide a new central calendar system for the campus. The tentative plan is to roll out to staff in June and then to the larger community.  
    • The new Help Ticket System will help us better track work completed on campus and provide us better reporting. The current system does not easily give us information on specific spaces, or equipment. The system will continue to house the forms for Tech, Facilities, and Communications.
    • The new Scheduling Software will allow anyone to request space via the website and staff to review and approve. It will eliminate the need for end-users to know who to contact for spaces as they can request the space online and then the system will route it to the correct staff people. We will also be able to better report space usage etc throughout the year.
    • Inventory/Life Cycle Management – Currently all of this is done in a Google Sheet. The new system will allow us to better track each item and see related help tickets to ensure we are replacing things when they need to be replaced.
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